bookkeeping for a restaurant

Whether you handle restaurant bookkeeping yourself or rely on an accountant, adopting good restaurant bookkeeping practices will give you the insights to help your restaurants thrive. A restaurant profit and loss statement (P&L) is needed to understand the balance between your revenue and expenses. A P&L keeps all restaurant accounting information organized in one concise document that you can customize to suit your needs. If you want to save your books and records with this method, then we would recommend you to provide a detailed breakdown of all your costs and revenue to better analyse results. You can use this tracking method weekly to be more detailed, but it is also fine to generate monthly or yearly P&L’s to have broader understanding of how your business runs. Long hours, high overhead, wasted food and difficulty making profits are just some of the challenges to success for restaurant owners.

  • With these tips in mind, you can become an expert at restaurant bookkeeping in no time!
  • This key figure will indicate how efficiently you are controlling your inventory and pricing your items.
  • Subtract that total from the gross profit to get your net profit or loss.
  • An expert accountant frees you of the burden of complex financial analysis and monotonous daily tasks that would distract your focus from managing restaurant operations.
  • Cost of goods sold is a KPI that indicates how well you’re pricing your products and controlling your inventory.
  • Keeping on top of your bookkeeping is worth far more than avoiding tax season headaches.

It comes integrated with Gusto for payroll processing, making it easy to pay employees, and it can be integrated with banking and POS systems. The program is constantly updated and improved and is ideal for restaurant owners with little to no accounting or bookkeeping experience who want to manage their own books. It is easy to use, integrated with your financial institution, and compatible with most major POS systems. It’s important to reconcile all of your bank accounts on a monthly basis to ensure that your financial records are accurate and that you have a realistic view of your financial performance. This also ensures that there are no accounting errors and that nothing has been left out. Reconciliation will confirm that you’ve taken all transactions into account and that the balance of your account is accurate.

Recommendations for Restaurant Accounting Software

A few notable restaurant accounts payable services that are worth mentioning are XtraChef by Toast, MarginEdge, and PlateIQ. If you want to automate all the above steps to create a daily sales journal in QBO we highly recommend taking a look at Shogo. We have been using Shogo for years to automatically create the daily sales journal from various LLC Accounting: Everything You Need to Know restaurant POS systems to QBO. The other benefit of hiring an accountant is that they can look at your current bookkeeping system and give advice on how you can be working smarter, not harder, when it comes to balancing the books. Some bookkeeping software brands that specifically cater to restaurants can connect directly to your POS system.

Released in 2012, Restaurant365 is a cloud-based software solution designed specifically for restaurant owners. It offers a comprehensive platform to meet the needs of restaurants of all sizes, as well as owners ranging from beginners to experienced bookkeepers. We reviewed a dozen leading small business accounting software programs and chose the best for restaurants based on features, price, ease of use, and integration options. There are some key financial analysis tools that you will want to implement when reviewing your financial reporting. Financial statements should be reviewed and analyzed on a monthly basis so if something is off track, it can be caught early before it snowballs. A restaurant owner should constantly monitor cash flow, which is the money coming in and going out of your restaurant.


It’s also easy to set up, can be integrated with different systems, and offers robust features specific to food truck owners. Total sales per head comes in handy when you’re tracking trends, mealtime averages, or exploring marketing strategies. To calculate total sales per head, take the total sales and divide that number by the number of customers.

bookkeeping for a restaurant

The $12/month plan is called Early and includes 20 invoices, five bill entries, reconciles bank transactions and captures bills and receipts. Pricing for Restaurant365 is broken down into tiers and starts at $399 per location per month and goes up to $489 per location per month. Both the Core Operations Plan and the Core Accounting Plan are $289 per month and are primarily focused on operating or accounting aspects of the business. Fred Decker learned business fundamentals at second hand as an insurance and mutual funds broker, and at firsthand as a retail store manager and the chef/proprietor of his own restaurants. He has written hundreds of business-related articles for sites including,,, Bizfluent and GoBankingRates and many others.